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Meet Your Guides
Join Facilitron's Cheryl Galloway, Head of Implementation and Hypercare, and Jenn Ford, Director of Account Management, as they welcome you to Before the Bell Rings and introduce the four checkpoints designed to help your team prepare for the school year ahead.
See how the checklist and videos work together, preview each checkpoint, and meet the Facilitron experts leading the way.
Consider this your starting point for reviewing the essentials—with the Facilitron team beside you every step of the way.
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Use this checklist to prepare your people, facilities, calendars, and communications before the busy season begins. A few proactive updates now can help reduce scheduling conflicts, avoid last-minute surprises, and keep facility use operations running smoothly throughout the year.
CHECKPOINT 1
Prepare Your Team
Join Katie Garrido, Director of Accounts at Facilitron, for a practical look at how to prepare the people who keep your facility-use program moving.
In this video, Katie shares how to:
- Confirm the right staff have access to your Facilitron account
- Review roles, permissions, and approval responsibilities
- Remove former employees and add new team members
- Connect staff with Facilitron training and support resources
- Refresh important support, emergency, and escalation contacts
A few thoughtful updates now can help your team begin the school year with greater clarity, confidence, and support.
CHECKPOINT 2
Review Your Facilities
Join Adelyn Lee, Executive Director at Facilitron, as she walks through the details that help renters understand your spaces and submit more informed requests.
In this video, Adelyn shares how to:
- Review facility names, descriptions, capacities, and amenities
- Confirm which spaces should be available for community use
- Update listings for renovated, newly added, or unavailable facilities
- Remove outdated labels, such as “Under Construction”
- Refresh facility photos to reflect current conditions
An accurate facility inventory gives renters clearer expectations while helping your staff manage requests more efficiently.
CHECKPOINT 3
Build a Strong Routine
Join Brittany Brady, Director of Accounts at Facilitron, for a guided tour of the daily habits that help administrators stay organized and keep reservations moving.
In this video, Brittany shares how to:
- Identify requests and updates that need your attention
- Review pending approvals, changes, and cancellations
- Use reservation comments to keep communication clear
- Monitor upcoming events and address potential issues early
- Create a consistent dashboard routine for the school year
Put these practices into action with the Administrator Daily Ops Guide.
CHECKPOINT 4
Update Communications
Join Grace Vote, Director of Accounts at Facilitron, as she explores how clear, current information can make facility use easier for both your staff and community renters.
In this video, Grace shares how to:
- Confirm public facility-use links and renter resources are current
- Keep calendars and availability accurate for the full school year
- Add internal events, closures, and maintenance blocks
- Review staff and renter communications for clarity
- Make policies, instructions, and support easier to find
Strengthen your renter-facing communications with the District Facility Use Website Guide and customizable Facility Use Flyer Template.
Welcome to Facilitron, the leading facility management platform for facility operators and public space rentals
With our easy-to-use platform and unique partnership model, facility operators can manage their entire rental business and maintenance operation in one place and with no direct costs.
